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Job description
Inceptua is a global pharmaceutical services company with market-leading capabilities across multiple business areas. We have over 25 years of experience serving life science companies of various sizes and global operations with offices across Europe, North America, and Asia.
We provide clinical trial supply, services and logistics, including comparator sourcing of medicines, packaging, labelling, storage, and distribution services. Â And we offer strategic advice, design, facilitation, and implementation of global early access programs, and distributes unlicensed and other medicines worldwide.
Our success is based on the motivation, dedication and performance of our people. We strive to go the extra mile and achieve excellence in all our services.Â
We are hiring for the position of a Procurement Manager to be based in the US for immediate start. You will become part of our Global Procurement Team and will work closely with internal and external stakeholders of different business units and departments.
The Global Procurement function ensures the reliable, compliant, and cost effective sourcing of medicines across both Clinical Trial Supply (CTS) and Early Access (EA) business units. Reporting into CTS, the function provides dedicated support to EA, particularly the On-Demand offering, delivering agile sourcing of unlicensed medicines while maintaining scalable, high quality supply for CTS through a strong global supplier network and close cross functional collaboration.
Responsibilities include, but are not limited to:
- Understand product needs across both EA and CTS business units and leverage synergies to drive sourcing efficiencies across the global supplier network
- Develop and execute fit-for-purpose sourcing strategies for both EA and CTS, recognizing differing requirements (e.g. speed and flexibility for EA vs. planning and scale for CTS)
- Lead the development of an EA-specific sourcing approach for unlicensed medicines, prioritizing quality, compliance, and rapid lead times, while ensuring alignment with broader CTS sourcing principles where applicable
- Act as a subject matter expert in sourcing unlicensed (EA) and licensed/unlicensed (CTS) medicines, ensuring compliant, timely, and commercially sound supply
- Proactively identify, assess, and develop new supplier relationships, including direct manufacturers and specialist wholesalers, strengthening supply capability across both business units
- Build and maintain a robust, dual-purpose supplier network that supports both rapid EA demand and planned CTS clinical supply requirements
- Ensure high responsiveness to EA Business Development (BD) teams alongside strong planning and coordination with EA and CTS stakeholders
- Propose strategic and innovative procurement solutions aligned to both EA and CTS commercial and operational priorities
- Monitor and manage all allocated RFQs/RFIs, ensuring timely, competitive, and fit-for-purpose responses across both business units
- Maintain and strengthen supplier relationships across the US and EU, ensuring performance supports both EA agility and CTS reliability
- Maintain qualification of approved suppliers and lead qualification of new suppliers as required, ensuring compliance with both EA and CTS quality expectations
- Serve as the primary point of contact and escalation point for key suppliers across EA and CTS activities
- Maintain and enhance vendor management practices, including performance tracking, business reviews, and continuous improvement initiatives
- Develop and maintain a comprehensive supplier and product database, ensuring visibility of supplier capabilities, regulatory status, and lead times
- Drive lead-time optimization and supply chain agility, specifically for EA, while supporting forecast-driven supply stability for CTS
- Seek to lower purchase prices on strategic and high-value purchases while balancing speed, cost efficiency, quality, and risk
- Minimize commercial and regulatory risk by ensuring validated contractual terms and compliance requirements are consistently met
- Support internal Project Management, Account Executives, KAM, CTS teams, and BD teams to ensure a sustainable, responsive, and best-value supply chain
- Partner closely with Quality to support supplier qualification, onboarding, and ongoing compliance across both EA and CTS requirements
- Collect, report, and monitor KPIs, including supplier performance, lead times, cost efficiencies, and responsiveness
- Execute responsibilities in accordance with legal, regulatory, and ethical standards, with particular attention to unlicensed medicines
- Collaborate on cross-functional and cross-regional projects within the Inceptua Group
- Continuously identify and implement improvements benefiting Strategic Procurement and both EA and CTS business units
- Contribute to continuous improvement processes, including CAPAs and Error/Issue Logs
- Deliver against team and individual objectives as defined by the line manager
Your profile:
- Able to work in an international setting.
- 2-4+ years’ proven experience in a Procurement role, ideally within the pharmaceutical industry
- 2-4+ years’ proven experience in sourcing Unlicensed Medicines
Our company is home to employees from various backgrounds that speak a range of languages. With teams across different locations and cultures, we value diversity and believe that inclusive collaboration makes us stronger.